You are intending to apply – or you have recently applied – for an employment with our company, or an apprenticeship, BA student placement, student traineeship, internship, or the supervision of your student thesis. 

With the following information we provide to you an overview of the processing of your personal data by us, and of your statutory rights (Art. 13, 14 General Data Protection Regulation – GDPR).

We process personal data in strict compliance with the EU General Data Protection Regulation (GDPR), as well as with the relevant national data protection provisions.

1 Controller

The Controller who is responsible for the processing of personal data is:

Robotron Datenbank-Software GmbH
Stuttgarter Straße 29
01189 Dresden

Tel.: +49 351 25859-0
E-Mail: info(at)robotron(dot)de

2 Data Protection Officer

You may contact our Data Protection Officer as follows:

Robotron Datenbank-Software GmbH
Datenschutzbeauftragter / Data Protection Officer
Stuttgarter Straße 29
01189 Dresden
Germany

E-Mail: datenschutz(at)robotron(dot)de

3 Purposes and legal basis of the processing of personal data

We process the personal data as provided by you in the course of the application procedure, in particular the following:

• Name
• address
• date of birth
• communication Details
• professional and/or school qualifications
• qualification certificates
• evaluations
• salary data
• (or as provided by you).

Any processing of personal data will observe the statutory data protection provisions. 

The personal data is processed insofar as it is necessary for the application procedure, for the purpose of decision-making regarding conclusion of an employment relation, or for performance of any pre-contractual measures. 

The legal basis for the processing of personal data is Art. 6 (1) lit. b) GDPR. In Germanny, § 26 Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG) applies in addition.

4 Recipients of personal data

Your personal data will only be available to such internal recipients who are involved in the application procedure.

For our recruting process, we use an online service provided and operated by pludoni GmbH (Pillnitzer Landstr. 73b, 01326 Dresden, Germany) as a processor. From our recruting portal, or from the particular job advertisement, you will be forwared to the separate Internet portal of the external provider. There the data as provided by you will be collected and made available to us. Insofar as you contact us by e-mail to bewerbung@robotron.de, your e-mail will also be forwarded to the portal of our external service provider for processing. You may find the data protection information of our external service provider with regard to its portal and service as follows: bms.empfehlungsbund.de/datenschutz.

We may advertise a position for one of our subsidiary companies, as indicated in the job description. In this case, we will forward your documents to that company which will then process your application.

5 Storage period

The personal data will be stored for the duration of the application procedure. Where no employment relation is concluded, your data will be deleted within 6 months, unless you have consented to a longer storage, e.g. if you wish that we use your documents for future applications. Insofar as statutory retention periods apply, your data will be stored at least for that term.

6 Your rights

In case of questions or requests regarding data protection, you may at any time contact us. We will quickly work to solve your request in order to find a solution that fully satisfies your interests and rights. 

The persons affected by the processing of personal data have in particular the following statutory rights:

• Right of access to personal data (Art. 15 GDPR)
• Right to rectification of inaccurate personal data (Art. 16 GDPR)
• Right to erasure of personal data (Art. 17 GDPR)
• Right to restriction of processing of personal data (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object against processing of personal data (Art. 21 GDPR)
• Right to withdraw consent at any time (the lawfulness of processing based on consent before its withdrawal remains unaffected)
• Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

For further details regarding the described rights please refer to the particular statutory provisions. There may also apply exceptions deriving from the statutory provisions, so that the described rights may not always fully apply.

For any concerns, you may also contact our Data Protection Officer (as above).

7 Provision of personal data

The provision of the particular personal data is required for the decision-making regarding conclusion of a contractual relationship between you and us. Your are not legally obliged to provide your relevant personal data. However, please note that where necessary data or information is not provided, we may be unable to make a decision, so that the conclusion of a contract may not be possible.

8 Further information

For information regarding the processing of personal data outside of the application procedure (e.g. when visiting our websites, when receiving newsletters, etc., insofar as applicable to you) please refer to: robotron.de/dataprotection.

9 Modifications of this information

We may modify this data protection information, as required. Therefore please keep yourselves regularly informed about any new information.